This letter resource will help you create a letter to your Regional VA office for general communications. However, Stateside Legal™ has many different sample letters for Veterans communicating to the VA about specific issues. You can view our other VA letter resources here.
TIPS FOR COMMUNICATING WITH VA & FOR WRITING THE BODY OF YOUR LETTER
The most effective way to communicate with the VA is often to do it in writing. Communicating with the VA in writing can also provide detailed proof of your communications if you use certified mail with a return receipt requested. The most important part of the letter is what you write in the main body of the letter. In the body of your letter you can tell the VA why you are writing. For example, you can describe a problem, make a request, or ask the VA a question.
The following list provides some good tips to remember when writing a letter to the VA.
- Write in plain language and keep it brief. This section can be as short as one sentence, but probably should not be longer than three sentences. All you need to do is make whatever your point is. The more you write, the less likely it is that anyone will read it. Remember that these are business communications and experts recommend that most letters to the VA should be only a single page. Be polite, courteous and professional.
- Be specific. The more specific you are the better the VA reply is likely to be. Keep in mind “why” you are writing this letter – such as describing a problem, make a request, or ask a question. You can write more than one sentence, but not much more than one paragraph. Remember to keep it brief and to be specific.
- Be polite, courteous and professional. The person who reads your letter is a human and this is not the time to vent your anger at VA. It’s likely that this person wants to assist you with you issue. Don’t alienate him or her with your personal feelings.
INCLUDING EVIDENCE WITH YOUR LETTER
In some situations it may be helpful to include a copy of other documentation in your letter to the VA if it supports the reason that you are writing the letter. For example, if you are informing the VA that you submitted a form and they are claiming that you did not then you could include a copy of the form you submitted and a copy of the receipt you used when you sent it in via certified mail. If you stated that you would be including evidence then do not forgot to include a copy. DO NOT send an original or your only copy of the document.
WHAT DOES THIS FORM DO?
This packet helps a veteran create letter to the VA. This is an easy-to-use interactive form. The program will create a letter and instructions. All you need to do is:
- Answer a few simple questions.
- Print out your form (letter and instructions).
- Proofread and sign it.
- Make copies for your own records.
- Send the original to your Regional Department of Veterans Affairs Office. Click here for a list of Regional Offices by state.
- Send this letter and all other letter to the VA, by registered mail with a return receipt request within the time limit stated on your letter from the VA requesting apportionment.
Go to Interactive Form Packet: General Purpose Letter to VA
Go to Sample Form: General Purpose Letter to VA
Important Notice: If you experience any problems using this resource try again using an Internet Explorer browser and make sure you have Microsoft Word on the computer you are using. This resource has been tested with, and should worth with, Firefox and Chrome browsers.
Original source link: http://statesidelegal.org/interactive-form-general-purpose-letter-va